The Travel Oregon City is seeking applications for its City-Sponsored Public Event Grant Program to enhance the growth and development of the community’s tourism industry and help solidify its brand.
Donor Name: Travel Oregon City
State: Oregon
County: All Counties
Type of Grant: Grant
Deadline: 10/23/2024
Size of the Grant: Not Available
Grant Duration: Grant Duration Not Mentioned
Details:
City-Sponsored Public Events are well-organized and well-publicized events that attract a minimum of 1,000+ tourists from across the region.
The City of Oregon City will provide grants to non-profit formulated organizations as well as for-profit businesses that produce events that are open and accessible to the general public. Such events require the use of public rights-of-way and/or use of publicly owned facilities. The City-Sponsored Public Event Program is designed with the following objectives in mind:
- Maintains accountability to the taxpayers of the community;
- Benefits local businesses;
- Supports well managed, viable existing and new public events that may or may not take place on a recurring basis
- Ensures transparency in the award of grant funding.
Program Criteria
To be approved for grant funding under the program the applicant must meet the following program criteria:
- Nonprofits that receive funding under this program may charge an admittance fee for attendees at the public event being sponsored by the city.
- The City-sponsored public event program is designed to help defray the cost of putting on the event not cover all associated costs.
- For-profits receiving funding under this program may not charge an admittance fee for attendees at the public event being sponsored by the city.
- City-Sponsored public events must be well-managed and organized to ensure program resiliency and financial stability on a continual basis.
- The City’s financial support must result in supporting growing, stable, and viable ongoing public events that can demonstrate public support and demand.
- The applicant should be prepared to demonstrate and explain the public event’s financial performance. They are expected to present accurate historical financial reporting and well-prepared financial estimates of future performance.
- Event organizers must develop a method that helps to substantiate estimated visitor attendance levels and visitors’ origination.
- Guessing or “eyeballing” how many visitors are in attendance is not sufficient to determine the number of visitors that are in attendance. While it is not expected that visitor tallies be exact it is necessary that the applicant have a method to ascertain credible estimates of visitors’ attendance levels.
- Applicants must involve multiple vendors as partners of the event
- All public event organizers must engage multiple vendors who are not associated or affiliated with the primary organizers of the event. Whenever possible, Oregon City-based vendors should be given preference in their participation in the public event.
- City-Sponsored Events are designed to spread the financial benefit not only to primary organizers of the public event but to other participating vendors as well.
- The event must be designed to increase tourists’ attendance as well as create an environment whereby tourists are most likely to spend money with existing local businesses.
- As a consequence of obtaining grant funding from the City, it is important that the public event is designed in such a manner that it encourages visitors to spend money at other local businesses. Therefore, City-sponsored public events should help bolster the existing local economy and enhance the community’s tourism brand.
- The event must support the tourism brand and is closely associated with and contribute to the community’s hometown feel as well as to its unique community identify. (Oregon’s Hometown, welcome home!)
- Oregon City Municipal Government should be clearly recognized as a sponsor.
- Public event producers/organizers will ensure that the Oregon City Tourism Logo and brand slogan are affixed to all advertising (electronic, digital, social media, physical brochures/pamphlets, signs, event forms, A-Frames, and banners).
- The event organizer(s)/producer(s) must apply annually to obtain funding
- An evaluation of previous public events will be conducted to determine the viability of the current request for grant funding. Is the public event financially stable or growing. Is the visitors’ attendance level stable or growing?
Eligibility Criteria
- City-sponsored Public Events are for activities that take place within the legal boundaries of Oregon City and use the public rights-of-ways and/or publicly owned facilities.
- City-sponsored public events are open to anyone and everyone that wants to attend or participate. They do not limit admittance or partnership to only a specified organization or group. (i.e., only engineers, Elks, veterans, physicians, scientists, school alumni, etc.).
- Nonprofits organizations, businesses, or individuals that are producing the public event must have commercial liability insurance. Liability Coverage: $2,000,000 for each occurrence and $4,000,000 for an aggregate occurrence, naming The City of Oregon City an additional insured.
- The applicant and its collaborators must not discriminate based on race, ethnicity, age, gender, or sexual orientation.
For more information, visit Travel Oregan City.
