The City of Hampton Parks, Recreation & Leisure Services Department is seeking proposals to bring new events to the city or to augment existing events held in the city significantly.
Donor Name: City of Hampton
State: Virginia
City: Hampton
Type of Grant: Award
Deadline (mm/dd/yyyy): 02/14/2023
Size of the Grant: up to $30,000
Details:
The Love Your City concept aims to enhance family resiliency within the community by creating opportunities for the entire family to enjoy and improve the quality of life for Hampton residents and visitors.
This RFP may include a one-time event, or a limited-run/seasonal series of same theme (e.g., “Fall Concert Series,” “Movie Mondays in May,” etc.) occurring in the City of Hampton. The event must occur after March 15, 2023 and should not conflict with other established events in the City of Hampton. Proposals are not accepted for events that have already occurred.
The RFP is aimed at encouraging fresh, new event ideas or significantly augmenting existing events. Events may include a wide range of activities of value to the city, that are built on strengths of the community, inclusive of a broad range of audiences, and which further the strategic priorities objectives of the City. Funding is intended to help establish new events or to significantly augment existing events to attract new audiences, it is not intended to be long-term or recurring funding. As such, organizations should not come to rely on this initial funding in the years to come. Instead, organizations should use it to help establish and grow their events toward self-sustainability, with the understanding that preference will be given to new events and existing events that significantly augment the features and activities offered in comparison to the previously-held event.
Grant Information
A total of up to $30,000 will be awarded to proposal(s) meeting established criteria, and the City may select one or more recipients for different amounts of award funding under this RFP. The recipient(s) is required to provide a minimum match of 50% of the total awarded amount where only up to 25% of that may be matched with labor/volunteer hours. All funding allocations are subject to the availability of City funds. Fifty percent (50%) of the total awarded funding will be provided upon award decision and processing time, with the remaining amount provided following the City’s approval of the required Close-Out Reporting Information.
Funds are intended to support event features and activities for the public, and cannot be used for:
- alcoholic beverages;
- cash give-a-ways, gift cards, prizes, pre-and post-event activities (i.e., meals);
- purchase of equipment (rentals are permitted);
- “salaries” or personal payments to event organizers, committee members, volunteers, or others;
- personal expenses (i.e., mileage, travel-related expenses, meals); or
- non-contracted monetary donations to outside parties (i.e., donations to charities, honorariums to partnering agencies, boards or commissions, guests not performing a viable service to the event).
Award is conditioned on at least a portion of the event or festival being free and open to the public. Events or festivals may charge admission to certain aspects or portions of the event/festival but should also provide a free component to ensure that all citizens have the opportunity to participate. Detail on the proposed admission structure should be provided in the proposal. The City reserves the right to limit the amount of the funds, when necessary, for budgeted items of food, beverages, and any other individual activities.
Criteria
Proposals will be accepted from non-profit and for-profit organizations.
For more information, visit Request for Proposals.
